System of electronic document workflow

Systems of electronic document workflow are used for solving of applied problems, where the important component is work with the electronic documents:

• Management of interaction with the clients.
• Processing of citizens addressing.
• Automatization of work of the customer support service.
• Organization of project documents workflow, etc.

Stages of work:

1. Preliminary examination.

• Formation of basic demands for the system;
• Detecting of functional, geographic and other limitations for the project;
• Approval of the Articles of Association of the project and contract conclusion;
• Preliminary choice of the system of electronic document workflow.

2. System and analytic examination.

• Examination of structure of business processes of the enterprise;
• Examination of paper workflow;
• Examination of IT-infrastructure;
• Specification of demands to the system of electronic document workflow;
• Choice of the program platform.

3. Modelling.

• Description of routes of documents workflow;
• Defining of the architecture of analytics guide of the system of electronic document workflow (reference data);
• Approval of the specification.

4. Installation of the system of electronic document workflow.

• Adjustment, adaptation and (or) update of the system of electronic document workflow;
• Execution of instructions and regulations;
• Teaching of users;
• Experienced use;
• Transfer to the industrial use.

Outcome

• Optimization of work with the documents and information with opportunity of remote access and possibility of working with EDS.
• Decrease of time spent for search of documents and information, as well as their processing (execution, approval, etc.)
• Automatization of documents account.
• Optimization of business processes.
• Optimization of management control.
• Increase of labour productivity.
• Decrease of material costs.

goal

Systems of electronic document workflow are becoming the necessary element of IT-infrastructure of the modern company.

Modern systems of electronic document workflow are aimed for work not only with correspondence and organizational-administrative documents, but also with different internal documents (agreements, normative, informational and project documentation, documents for HR management activities, etc.)